As an Academy the Directors/Governors of the school must consider the admissions criteria on an annual basis. The outcome of this review must then be published 12 months in advance. Places will be allocated to pupils who have a statement of SEN that names the school as appropriate provision.

For details of how to apply please telephone Northamptonshire Council Council on 0300 126 1000 and ask for School Admissions or visit their website at  You can also call the school office to arrange a visit on 01604 862880.

Admissions Policy

When there are more applications for places than there are places available (30), priority will be given in the following order:

  1. Children in public care or previously in public care but immediately after being looked after became subject to an adoption, child arrangements order or special guardianship order.
  2. Children with specific medical and social needs where professionals have clearly identified that the school can best meet the needs of the child (see social/medical need. Definition/evidence required below).
  3. Children of teaching staff employed by the Academy at the date of admission (see definition below).
  4. Children living with their parents/legal guardians in the civil Parish of Hartwell who also have a sibling attending the school at the time of admission (see residence definition below).
  5. Children living with their parents/legal guardians in the civil Parish of Hartwell (see residence definition below).
  6. Children with a sibling attending the school at the time of admission (see definition below).
  7. Proximity of the child’s permanent residence to the school, with those living nearer to the school being accorded higher priority.  As detailed in the “tie breaker”.


Tie breaker:

Where there are more applications in any one category, applications will be prioritised on the distance from the child’s home to the main entrance of the school.
Distances are measured on a straight-line basis from the child’s permanent residence to the main entrance of the school using the local authority geographical information system.

This information can also be found on the Northamptonshire Local Authority website at


Social/Medical need. definition/evidence required

If you believe that your child has exceptional medical or social needs you will need to provide evidence of this from an appropriate professional. The needs must relate to your child and the evidence must detail how the needs of your child can only be met at your preferred school. This can be sent in a sealed envelope if you prefer. If accompanied by a professional’s letter, they MUST demonstrate in their judgement why Hartwell Primary School can meet your child’s needs, and also demonstrate why other local schools cannot meet your child’s needs. It is not sufficient for a professional to say in their judgement only Hartwell Primary School can meet your child’s needs, they must state why schools B or C cannot meet the needs.

The decision as to whether the application is met by this criteria is made by the School Governors.


Residency Definition

The child’s place of residence is the address of the parent or legal guardian with whom the child spends the majority of the time during the school week. Parent(s) / legal guardian(s) may be asked to produce evidence of residency/home address at any time during the admissions process.

*The Parish of Hartwell refers to the Civil Parish of Hartwell

greylineDefinition of Staff

Staff is defined as where the permanent member of teaching staff has been employed at the school for two or more years at the time at which the application for admission to the school is made.


Definition of Siblings

The definition of a brother or sister, sometimes referred to as a sibling:

  • A brother or sister sharing the same parent
  • A half-brother or half-sister, where two children share one common parent
  • A step-brother or step-sister, where two children are related by a parent’s marriage
  • Adopted children

A brother or sister must be living at the same address when the application is made.

In Northamptonshire children start school in the September of the academic year in which they will be five years old.

At Hartwell, we encourage children to come to school full time from September. If parents or the school have concerns about full time attendance, these can be discussed and appropriate arrangements made.

The children enter school in small groups based on their date of birth.


Admissions Appeals for September 2018

Timeline for appeals

Appeals for Northamptonshire Primary schools are scheduled during June 2018.  Appellants have 20 school days to lodge an appeal and 10 school days’ notice of the date of their hearing;

Monday 16th April 2018 – Northamptonshire County Council informs parents of the allocation of primary school places for September 2018.

Parents who have not been allocated a place at our school have the right to an Independent Appeal hearing.  Appeal forms can be obtained from the Appeals Administrator at the Peterborough Diocese Board of Education: Telephone 01604 887006.

Closing date for the return of appeal forms to the Diocesan Office – to be advised.

Appeals will be heard in June at a date to be advised.